Posts Tagged ‘time management’

Top 3 Time Management Exercises

July 15th, 2010

Just like most of us you try your best to make reliable pans for your time, schedule your tasks with precision and try to accomplish everything, but the reality is that thing do not always work out the way you have planned and so you have to look for simpler solutions such as adopting time management exercises. These are not difficult to do and above all they are not time consuming. Most importantly they can really hell you out in all stages of the task scheduling and the implementation of the plan.

Doing simple recording and some basic calculations can be a real time and life saver. Usually, you are not able to estimate with much precision how long each task is going to take you, but what you can do is put down how long each specific operation takes you. For example, it takes you 5 minutes to answer an email, 15 minutes to solve a problem or 20 minutes to write a page. So, you can use these numbers to allocate sufficient time to each small operation of the task. If you manage to break down the activity into steps you will really find it more motivating to keep the short deadlines you have set for yourself apart from benefiting from a more precise planning.

The time management exercises that work to train your willpower and to allow you to focus more easily are also very important. One of the simplest ones you can adopt is to write down all the things that motivate you to complete a certain task. These factors could be the benefits that you expect to get from it or simply pleasant activities that you plan to indulge in after completing the work. Every time you feel tired or annoyed by what you are doing, you can look at the list and try to imagine how happy you will feel afterwards. This will definitely help you find the inner strength to go on.

Give yourself little breaks – this is the only way to survive a busy day on which you feel under great pressure. You can rest for a minute or two or even five if you can afford it every hour. It is a good idea to get a fresh breath of air, drink a glass of water, do some meditation or even do basic eye exercises and stretching ones. These are not precise time management exercises, but they will certainly help you feel refreshed and focused on the work.

Time Management is one of those things that must be practiced daily to be effective.
For some more great ideas on Time Management & Time Management Exercises be sure to visit The Time Management Mindset at http://TimeManagementMindset.com.

Article Source: http://EzineArticles.com/?expert=Rob_W_I_Willis

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Don’t Spread Yourself Too Thin!

March 16th, 2010

Sometimes I feel like the last bit of butter on a piece of dry toast… Spread just that little bit too thin…

As an Internet Marketer, it is important that we do not get this way. We need to plan our days, and don’t let too many distractions get in our way, else we will soon get discouraged and frustrated by our lack of progress.

The best way I find to overcome this issue is to go back to basics. Simply write a list of things to do, Prioritise them, and then start working on my most important task. See my previous post “Simplify & Prioritise”.

It is also very easy to get overwhelmed if you have got too many projects on the go at once. We often try to get too much done at the same time, that we never end up completing any of them, and if we do, the quality of our work has been compromised.

I once heard a story about Ivy Lee (The father of Modern Public Relations, 1877 – 1934), where he asked to help a company with some Time Management issues.
You see this company was having an issue with completing projects on time with few mistakes.
Ivy Lee sat down with the Company Director, and told him to take out a piece of paper and write his top six most important tasks. He wes then told to prioritise his list, from most important to least important.
Ivy Lee then told the Company Director to work on task number one, and stick with that task until compeleted, once completed he could move onto task two.
Ivy said that if the director could not get his tasks completed more efficiently this way, he would not complete them any other way.
If anything was left on the list at the end of the day, simply transfer these to a new list the following day and add new tasks to bring the list back to 6 items.

The whole process took about 20 minutes. Ivy Lee thanked the Director for his time and left telling the director to use this system for a couple of weeks, and then send him a check for what he thought the idea was worth.
A few weeks later, the director set Ivy Lee a note saying this was the best Time Management tip he had aver received and he had managed to get more done in the ast few weeks than he he managed to get done in months, he had also rolled out the process to the rest of his compamy. The director also included with the note a check for $25,000.

This one Time Management tip also works for me. I have used it to get more done in my day than I ever would any other way.

Admittedly, some tasked cannot be completed, due to external factors, in which case I put the task aside and start working on the next task. When I am able to complete the first task, I make it a priority to work on it again after I finish my current task.

Also, eliminate distrations! When you are working on a particular project and you need to focus, turn off your phone and stop checking your emails. These two things can be two of the biggest time wasters every invented.

Very often we use our phone and email as a way to procrastinate over a particular task. We make excuses, that we are checking to see if we made any sales, of if someone joined our mailing list, etc. Well guess what, if you do make a sale, or if someone has joined your mailing list, they will still be there when you check later during your time set aside for email.

By taking just a few simply steps, it is possible to bring some order back into your life, and at the same time achieve so much more.

To Your Success,

Rob

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Efficient Time Management In 5 Simple Steps

February 5th, 2010

Being master of our own life and time is attainable, simply by aquiring and practicing 5 time management skills.Of course, these have to be learnt and improved over time, but you really have to start with the basics in order to make your planning useful and accurate. The first step for success is preparing a simple to do list and ranking your tasks in terms of importance, but there are other aspects that you need to think about as well.

Estimating with reasonable accuracy how much your planned tasks will take you, is something that you have to do. To master this particular time management technique, all you require is to use a simple activity log. You will be able to assign your time better, if you begin writing down how much time all of your normal work and daily jobs take you, and it will also help you to pinpoint your strengths and weaknesses. This will also assist you in identifying your priority tasks.

Consider procrastination as if it were the plague – avoid it at all costs. Conquering this skill is probably the most important. Normally most of us procrastinate simply due to fear of failure or lack of inspiration. You must understand why you are procrastinating and do whatever you can to overcome this problem.It is a good idea to set a reward for completing a task you are procrastinating about. Think about al of the negative results of not doing the assignment at all, and you will get motivated in no time.

Another of the indispensable time management techiques that you need to master, is that of Motivation. Identifying your own motivation is an absolute necessity, you cannot rely on others to constantly be there to encourage you. Use whatever approach it takes to motivate yourself. Having a positive mindset will allow you complete even the most daunting of jobs.

Stress Management is another important skill you should learn. If things don’t go the way you have thought, stop and turn to your source of motivation. To avoid stressful situations, you might also want to allow more flexibility in your plan.

Another time management skill to master is to arrange your home life. You can improve all the other important techniques such as stress management and motivation, simply by allocating some time just for yourself.

For a free 101 Time Management Secrets report and more great ideas about Time Management, visit The Time Management Mindset.

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Time Management – The Most Crucial Items You Have to Understand.

February 1st, 2010

With all the data available today on time management, the whole subject can simply become a bit confusing. Most time management tips and ideas that are available, just tell you what to do instead of explaining the how and why behind the advice. Many of the systems and guides that are available today, are simply not applicable or relevant to you or your situation. So prior to employing any tools, ideas and techniques, you should get your head around the basic concepts .

Time management cannot be assigned a precise definition however it can be simply described as a set of techniques allowing you to use your time in terms of efficiency and by doing this you are supposed to achieve success and harmony in all aspects of your life. With this in mind, you may think about questioning yourself if you have the need to be more time efficient.The fact of the matter is that many of us need the skills to achieve a certain degree of organization, but it is important to understand that time is not ours to control.

An essential part in your time management, is what the personal factor will play. Techniques and systems that you are offered are simpler to evaluate. once you understand this rule.You will discover that you do not require much more than the basics for effective scheduling and planning – an easy way in which to prioritize your activities, a relatively precise judgment on how much time each item takes you and some kind of a personal organizing system (be it a diary, notepad or electronic) in which to allocate times for every activity you have to do. Going into more detail about time management is often not needed unless you have to set a method for schedulling and planning or ammend it to work in your particular situation.

One of the most vital things you must understand regarding time management is that it is there to assist you and not the other way round. It is far more crucial to focus your energies into completing your activities than on planning them to be done more efficiently. Being realistic about your capabilities, strengths and weaknesses when putting together your schedules will assist you to truely stick to your plan and accomplish all your goals and dreams.

For more great ideas on Time Management, visit The Time Management Mindset.

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A New Beginning

February 1st, 2010

Well it is now official!!

As of today, I start my new adventure as a full time Internet Marketer.

Of course as I step into this new venture, I have mixed emotions. Fear, Trepidation, Excitement, Relief. However, I am not going to let anything get in my way to making this work.

Now I understand, that in and of itself, Internet Marketing is also a job, however it is a job that you can do from anywhere, as long as you have a computer and an Internet connection.

Also, I understand that in the early days/months of Internet Marketing, there is a lot of work in putting down your foundations and creating products. However in the long run, not as the amount of effort required to make money in this arena, becomes less and less (if you do the right things, on a consistent basis).

There is however the need to treat this as a job in the early stages. Make sure that you put in the time to make it all work.

I know working from home can be very distracting, especially when your work involves the Internet. It is so easy to be sidetracked by email, Facebook, Twitter, and other web sites. All of these are important, but if they are not done in a controlled manner, you will find that they will simply stop you from doing any real work that will ultimately make you the money that we all want to be making.

This is why, the first product that I have created & am launching here today is the “Time Management Mindset“.

You see, as an Internet Marketer, we need to manage our time more effectively than those that have jobs. In a job, you have a boss that usually makes sure that you are getting your work done. But as an Internet Marketer, you only really have yourself. So at all times you must make sure that you are doing the most profitable task at any one time.

Sometimes, the most important task will be to spend 30 minutes on Twitter or Facebook. Other times you should be in the forums, asking questions and helping others. Or you might be answering emails, and responding to support requests. Or most importantly spending time your time with family & friends.

You see without a proper Time Management Plan, our priorities can get all screwed up. We start to spend Major Time on Minor Things, and of course, Minor Time on Major Things.

So if you are interested, I invite you to visit my latest site; The Time Management Mindset.

To Your Success,

Rob Willis

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Goal Setting with Time Management

November 11th, 2009

Goal setting is a very useful tool that is going to help you with just about anything that you do.  It is going to motivate you to turn what you want for the future into a reality that you can get excited about.  The process of setting goals is going to help you choose where you want to be in life.  You need to know what you want to achieve and what you have to do in order to make it all happen for you.

Setting goals is going to help you with time management. You will get to see a list of the things that you need to do and how fast you have to get them all done.  You need to figure out what you want to do and what is going to be better for you when it comes to prioritizing all of your current tasks.  You will find that you are going to build up your confidence faster when you are completing your tasks faster.

Goal setting is something that anyone can use.  Many people depend on their goal setting to make it happen.  You need to be focused on your knowledge of what you have to do to organize your time and find the resources that can make life easier and more enjoyable for you.   You need to focus on your goals and define them so that you can take pride in achieving your goals.

Goals are set on a number of different levels.  You need to create your goals and find out what you want.  You need to break down your goals and use the time management skills that are out there to figure out a good timeline of how you want to do everything and when it all needs to be done.  You need to start today so that you can move forward to make everything happen for you.

Having short term and long-term goals is important. You need to know what you want now and later.  The first step in doing this is to consider what you want to achieve in your lifetime.  Goals will give you the perspective that you are looking for to make things happen.  You need to have a balanced coverage of all the important areas in your life so that you can try to set some of goals and put them into categories that are important to you.

Having the right attitude is major when you are trying to have good time management skills. You need to be ready for anything and able to accept the hard and the good. You need to be positive all the time and does not let anything get in your way of being happy.  Goals are set to help you change your behavior and get onto the other things that are very important to you and your time management schedule so that you are aware of what is going on.

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Time Management

July 21st, 2009

There are so many posts that I would like to share with you, and in saying that there is so much I want to do in regards to traffic generation for my other sites & developing my online income, not to mention spending time on my ‘real job’ and with my family.

You see many of us face the same issue from day to day. We often hear people saying that ‘I just don’t have enough time’, or “Life just got in the way”.

So we must stop and think of Time management more than just a skill, we must take a step back and look at time management from the bigger picture of ‘Life Management’.

After all what is our time, but our life!

You see if you are  like me, many of you will have the greatest intentions. We sit down behind our computer, looking to add some content to our blog, or perhaps, compose a new follow up email for our opt-in list, or perhaps compose a new article to publish on a few article sites….

But then we sit down & click the Send/Receive Button on our email and then stuff just starts to get in the way…..

I for one am guilty of this. So easily the distractions of other things get in the way, and without a plan, they will continue to stop us doing the things that we originally set out to accomplish.

This is where we need to sit down and start planning our day.

This is usually best done the night before.

  1. Sit down and write down at least the top six things you plan to accomplish the following day.
  2. Prioritize these tasks from 1 – 6
  3. The following day, start with task 1 & continue with this until it is either finished, or until you get to a point with the task, that you can no longer move forward due to the requirement of addition resource or perhaps you need more information.
  4. When you have completed task 1, move on to Task 2 and complete in the same manner as described above.
  5. Move on down through the list, until you run out of time.
  6. Anything that is left over at the end of the day from your first list, move to the top of the following days list, and start again.

An alternative to this method is to plan your day, hour by hour, or even in 15 minute blocks.

Still plan your day the night before, but plan your day in increments.

For example:

8:00 – 8:15 –  read & follow-up your email.

8:15 – 8:45 – Reply to Blog Comments

8:45 – 10:00 – Add new Blog Content

10:00 – 12:00 – Write article for article directories.

etc.

I understand that most of us have real jobs, and we cannot plan our days as described above, but we can work the plan and come up with our own schedule.

*** However, keep in mind,  when scheduling your time, be sure to schedule personal time for exercise, family & “me” time. ***

Also, when you are planing & scheduling your time, remember to be flexible.

Sometimes life does get in the way… You or a loved one may get sick, or some other unexpected situation may occur.

But is saying this, we can also come up with so many excuses as to why we are unable to complete our task list.

Only you can determine what is & isn’t important!

Keeping with this, I am sure many of you have heard before, start analysing your time. Keep a daily journal with you, and keep notes on exactly how you use your time. (Especially the time you spend on the Internet)

You may be surpised to see that even though you may have been busy all day, you were not particularly productive…….

And that is the crux of the matter. Many of us do not want to be held accountable for all of the time that we waste each day. And I, as much as anyone else, need to start being held accountable. Because if you do not hold yourself accountable, who else will????

“If you don’t design your own life plan, chances are you’ll fall into someone else’s plan. And guess what they may have planned for you? Not much.” – Jim Rohn

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